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Call Center Outsourcing: Building your ideal customer experience

Contact centers are the heartbeat of your company’s customer experience. Unfortunately, this critical component of your brand sometimes lacks the efficiencies and effectiveness you need. Whether you are looking for call center consulting or call center outsourcing, we are ready to help you.

We want to become an extension of your business, not just another consultant, and we have the process and skills to make your contact center a success.

The CCOG method

We begin our partnership with you by analyzing the situation as quickly as possible. By leveraging our call center consulting experience, we observe and identify where we can help. Together we make improvements immediately rather than taking weeks for assessment.

Once our quick assessment is finished, we partner with you and your team to create a plan of action. Change is most effective when leadership has ownership of the process, so our process requires engagement and buy-in from the leadership team. After all, no one knows your environment like your team.

We have assessed and planned for success, and the next step is when the partnership attacks. Our goal is to not drag out the process but to increase your efficiencies in an organized and focused manner. Rapid implementation of the plan ensures change without wasting your time and money.

One of the most important aspects we bring to the table in call center consulting is documentation. Lasting, productive change requires solid process recording and training material. Your contact center needs reference and instruction materials, and we make sure to provide thorough documentation.

As we move through our plan of attack, we will learn things. As we learn, we will document and share with your organization. Learning is the most important step as we move towards the last phase in call center consulting.

Finally, we refine and adjust the plan to incorporate what we both learn. The attitude of constant refinement will achieve lasting success as the organization continually optimizes.

Main services in call center consulting

We offer a whole suite of services in our effort to help businesses achieve success with their contact center operations. Our call center consulting services can cover all or some of the following services, depending on the needs of your contact center.

  • Training and organizational development, including culture development, can make sure your leaders achieve while reducing attrition. Not only can we help you create development programs, but we are also available for speaking engagements.
  • Our consulting services assist with process improvement using the CCOGmethod, helping with attrition while also keeping an eye out for call center outsourcing needs.
  • Resource utilization and deployment can be one of the biggest challenges for contact centers. Workforce management, which routes calls and assists in creating schedules and understanding capacity is necessary. Let CCOGhandle workforce management for you, ensuring you maximize efficiency and effectiveness.
  • Plus, our sales and implementation team, as well as our staffing support, can help you remain fully staffed with the right people, hiring long lasting employees the first time. We can train your inbound sales team with powerful scripts to ensure you have maximum effectiveness, closing sales and increasing revenue streams.
  • Technology increases the efficiency and effectiveness of any contact center, and our call center consulting can help you implement necessary and ideal technology. Our best in technology partners can provide your call center with streamlined self-service software while balancing the line of providing amazing customer service.
  • Process changes will take your center so far, but our performance improvements have proven results for lasting change in increasing operational and employee performance. Our proven, methodological approach combines with powerful coaching strategies to give you results you can be proud of. We build your improvements while you focus on day-to-day operations.

Call center outsourcing

In some situations, call center outsourcing makes more sense for both ROI maximization and increased effectiveness. Yet, outsourcing can create challenges of its own. That’s where CCOG can help. We have the best partners in call center outsourcing, giving us the ability to help you find the right vendor the first time.

We are there every step of the way, including strategy and conducting the RFP process in selecting a vendor. Of course, negotiations begin once you find a vendor you want to work with. The wrong contract can cost millions in inefficiencies and lost customers.

We have a great deal of experience in designing contracts that protect your business as well as meet the vendor’s needs. By using us, you can avoid the pitfalls of implementation and contract fine print that add up to a hit to the bottom line.

We understand each contact center is unique, and we tailor our services to help your company succeed. Our call center consulting will increase effectiveness and save you money in your contact center, and our call center outsourcing will make sure you avoid the pitfalls other companies make.

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How do you find the right BPO broker?

Looking for a call center consulting company for your business can be overwhelming and tiresome. It can be difficult for you not knowing where to start and what to look for in a call center. Brokers can help you look for the right one that will be the perfect fit for your business’s needs.

They can also help you save time and costs, especially if you find the right broker.

The role of BPO brokers

BPO brokers help you navigate the maze of call center consulting companies. They will learn about your business, help you identify your needs, and then connect you with call centers who specialize in your area. Using a broker can save you so much time.

Brokers will provide you with a list of call centers to call that is manageable, saving you time. Brokers will help you through the first few months. As we all know, when using a new service, the transition can be frightening.

Brokers will help you get your questions answered and aid you in understanding your first bill.

Connects clients to call centers around the globe

Depending on the services you need from a call center and the specialty you are looking for, you need to look for ones outside of your area or even your country. Call centers are purposely located in areas that create the ideal work environment.

But knowing where to look for these call centers, or how to reach them, can be daunting. A broker will know the reputable call centers around the world and connect you with the right fit.

Helps you develop processes for your call center needs

Experienced brokers will have either worked with call center consulting companies before or may have owned one. They and their team will not only know the industry jargon but also have the knowledge behind the language and culture.

When you are starting a business or seeking services for the first time, you won’t know exactly what you need. You will know what services are missing, but you will not have created processes for outsourcing portions of your business.

A broker with experience can intercede here. The broker will listen to your needs and help you develop processes to integrate the services seamlessly. Why reinvent the wheel? Working with someone who has experience in these areas will strengthen your partnership with a call center.

Qualities of an ideal broker

A good broker will have call center knowledge. They will have a proven track record and happy clients. They will also have industry experience. Doing a little bit of research on a broker before you hire them will ensure you find a broker with these characteristics.

1. Call center knowledge. Brokers should understand how call centers work, what services they offer, and what each call center specializes in. Quality call center consulting companies have been vetted and can provide references from happy clients. Brokers should have a working knowledge of these items as well as previous experience working with call centers.

2. Years of experience. While you will not want to choose a broker who is just starting out, the number of deals the broker has closed is more important than the time he spent in the industry. The deals should be significant and should be more than just a simple referral.

3. Proven track record. Choose a broker with a proven track record, one who regularly works closely with call center consulting companies, as well as closing a significant number of deals. This information should be easily accessible through their website or by just asking around.

Conclusion

Using a broker to help you identify the needs of your company and find the right call center consulting company will ensure you are happy with your choice. A broker will enable you to save time and money by providing a list of vetted call centers who specialize in your needs.

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Why You Should Prioritize Corporate Wellness in a Call Center Business

Employee wellness is something that businesses are right to take seriously, especially call centers. Thankfully, the idea of corporate or workplace wellness is something that both companies and employees seem to be focused on this year, as evident by this Workforce report. If you’ve been regularly online recently, you’ll know that wellness has become one of those corporate topics that have been contested a lot in recent years. Some think it’s essential to good business, others think that it’s just a sham for “wellness advocates” looking to make a quick buck out of corporate organizations that are concerned about employee welfare. However, no matter which side of the debate you’re on, there’s no arguing the fact that those happy employees can and will help drive the company forward, particularly in stressful jobs like working in a call center.

Employee wellness is important in any career, but in call centers and other highly mentally and physically demanding environments, wellness should definitely be treated as a long-term investment. And the attendees at the MBGH forum are not alone in this thinking. Maryville University explains that there is a need for more research into psychology, especially on the “correlations between business objectives and employee behavior.” It may sound like common sense to us, but for managers and employees who are faced with balancing their health and career in highly taxing jobs (on a daily basis), these perspectives can be used to draw important, practical, and business-savvy lessons.

There’s a reason why call centers are sometimes referred to as “electronic sweatshops” while its employees often get called “digital slaves.” At best, its eight hours per day or rote work, solving mental puzzles in the form of dealing with all types of customers, including irate ones that tend to vent their frustrations on the person on the other end of the line. It’s a combination of mental and social skills, held in place by physical and mental endurance. Taxing at all levels, it’s no wonder Fast Company reveals that the average turnover rate for call centers is a high 33% – and an even higher 70% for call centers with upwards of 1000 working agents.

Pursuing the path of true employee wellness entails various elements. Here on Call Center Optimization Group we can tell you that this is impossible without good leadership, an essential part of which is actually caring about the welfare of team members. Apart from the willingness to promote employee wellness, there are other long-term strategies that can help call centers to actually ensure that wellness is a priority in the workplace.

For instance, a company called Tenacity is focusing on facilitating collaborations and promoting habits that can help employees to avoid burning out. Forbes got in touch with Tenacity CEO Ron Davis to probe their methods of promoting wellness in this traditionally stressful work environment. In a nutshell, their approach involves leveraging the technology that’s already widely available in call centers and using them to form scalable strategies focused on employee wellness. This includes an app for guided deep breathing exercises as well as encouraging at least moderate exercise in employees. It may sound over-simplistic, but in Tenacity’s pilot program for a $30 billion telecom company, it only took three months for these methods to reduce turnover by two-thirds. Considering what is considered the normal turnover for call centers, the program is highly promising in terms of promoting call center employee wellness.

By improving the lives of its stressed employees, call centers can also expect to improve the way they do business. Employee wellness is more than just a fad. As the evidence shows, it’s essential to good business.

Feature solely written for callcenterpower.com

by Sandra Grey

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What should your call center consulting plan look like

Opening any business is risky, and can be overwhelming if you have never done it before. Opening your call center can be tricky if you don’t know the ins and outs of the industry. Finding all the information you need is the trickiest part. Can you afford to miss any steps or components? A call center consultant can help you throughout the process and come up with a detailed game plan.

The purpose or goal of your call center

The first step to opening a new call center is to define its purpose: What’s your company’s focus and who will be your target market? Carefully answering these questions will enable you to offer the services your identified customers will need. Then you can begin the planning process. If you are expanding your company and opening a new call center, this is the time to reassess your business plan to ensure you are targeting the right clients. A call center consultant can help you identify current holes in the market and current unmet needs, and find a way to incorporate these into your business plan – in other words, create your call center consulting plan.

The number of employees needed

Never guess how many employees you will need. Instead, determine how many clients and billable hours you will need to be successful. This can best be done with the help of a business consultant. This process entails examining your overall budget. Once you know how much money you need to make, then you can accurately determine how many employees you need to hire. This process will keep you from both overhiring and underhiring.

Training for new hires and existing employees

This step will require you to think outside the box. Until your call center is complete and ready for you to move in, you will need to interview and train off-site. This will require juggling many moving pieces. The average call center takes six months to complete and open. The call center services you intend to offer will determine the amount and type of training you will need to host. Your call center consultant can help you to identify and meet these needs.

Logistics

Where you locate your call center is critical. Your location should be central to the majority of your employees. The easier you make it for people to get to work, the more likely they are to come – and be on time. Think of things such as ease of access to public transportation, access to main roads and places to eat lunch. Don’t skimp on parking! You will want to ensure there is enough parking for each employee at your call center.

Project implementation strategies

Every successful project needs an implementation strategy. Again, this is where your consultant will be able to help you. Call center consultants understand the need to develop a robust implementation design as well as a strong project outline. They will be your strongest asset because they have experience in managing large projects in several different settings.

Technology or software solutions that your call center will need

Technology is pivotal to running a thriving call center, and there are so many decisions to make. Once you know the scope of your services, you can create a list of the technology you will need to purchase. Some things to consider are what channels will your customers use, how will you manage the information you have, and how will you route your calls. All call centers need the following to be successful: agent desktop, call routing, predictive dialer, cloud solutions, workforce management and optimization software, call recording, headsets, multichannel communications, and customer relationship management systems.

Without these tools of the trade, your call center will falter. A consulting company can help you choose the right equipment for your call center.

Best practices to improve employee performance

Building your call center employee culture starts on day one – before you hire staff or complete your building. Corporate culture is created from the top down. Spend time early on to engage your management staff. Ensure that they are on the same page as your program design, are enthusiastic and ready to set the example for high-quality customer service. Setting the right tone and expectations early will lead to employees who are prepared to engage your customers and create a positive customer experience.

An overview of the customer’s journey

You want your customers to have a positive journey from beginning to end. Make sure you have enough adequately trained staff, as well as a top-notch management team. For an excellent customer journey, make sure each call is answered promptly and in a professional manner. From there, understanding what customers need and expertly meeting their needs will ensure a happy customer journey.

Call center building timeline

As with any project, completing a building and a remodel is time-consuming. On average, opening a call center takes a minimum of six months from start to become operable. Some companies have completed this task in as little as three months, but that does not leave room for surprises or challenges. A good plan is to give yourself two years: Take 18 months for planning, researching and hiring, and then six months for training before the grand opening.

Simple steps and proper planning will ensure a successful and prosperous call center.

These are some of the most important aspects to consider when building a call center consulting plan.

Let us help you with your call center consulting plan

Contact our team at Call Center Optimization Group. We can help you make informed decisions and find services best suited for your company needs.

Whether large or small, your contact center is the heartbeat of your company’s customer experience and a critical component to your brand.

Our company has over 50 years of extensive experience across many industry verticals. This experience enables us to quickly evaluate your company’s current capabilities and systems and develop a detailed plan and course of action to get your business and customer experience running optimally in record time.

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To Outsource or Not to Outsource

This is one of the most common contact center questions.

Operating a successful business means taking risks to increase profits, but how do you know which risks to take? Many companies spend thousands of dollars performing services that customers need, and which complement their products. The challenge is that companies are not always equipped to offer specific portions of the services. Call centers can help.

Trusting a contact center with essential services is a risky venture. While the partnership has the potential to save money, it also has the potential to create more problems. It is important to research a call center, to identify which ones offer quality services and work with vendors who they have vetted.

What is contact center outsourcing?

Most companies outsource, they simply don’t realize it. When a company has a separate division that handles credit card purchases, this is a form of contact center outsourcing. Some smaller organizations choose to partner with a third party to oversee portions of their services. Often, these are administrative tasks, such as monitoring warranties or answering phone calls. Many agencies choose to go this route because it saves money. It is almost impossible for a business to have enough staff, or specially trained staff, to handle all components of its business that create a positive customer experience.

What problems does contact center outsourcing solve?

When a company chooses to handle all portions of service internally, they are taking on significant risk. By assuming this role, they become responsible for every aspect and each detail of an interaction with a customer. The more steps a company handles, the more they are at risk for a mistake or an unhappy person. Choosing to keep everything internal limits the business in different ways and creates more steps to make things right with a customer, or places all liabilities for a failed encounter on them. Research shows 78 percent of all companies partner with a call center because of this.

As almost every agency engages with the public or other vendors, the human risk factor increases. People do not respond the same to every situation; there are small nuances which can greatly affect an outcome. Both employees and customers struggle with the human aspect. It takes a considerable amount of training to effectively mitigate the human factor. Call center specialists are highly trained in this area. Businesses list the following as key factors in the decision process: cutting costs, solving capacity issues, focusing on the vision of the agency, enhancing the quality of services, accessing intellectual capital and driving transformational change.

Choosing to partner with a call center allows businesses flexibility. As a company launches new products or growth occurs, an employer does not have to worry if they have the right amount of staff. Rather than paying for each employee, this partnership allows the agency to pay only for the time spent on the phone or performing the specific task.

Growth into new markets requires local employees who are fluent in both the local language or dialect and culture. Instead of hiring new staff and investing in onboarding costs, a partnership with a contact center allows for such situations. Outsourcing to a contact center located in the geographic area will enhance the customer experience.

The best way to improve the customer experience is to have quick response times. But as any leader knows, it is almost impossible to predict spikes in business accurately. Yes, studying trends and performance in past years can generate predictions, but they are simply that, predictions. Once again, times of increased volume require additional staff, which, even if hired as seasonal employees, will raise the overall bottom line.

Finally, telecommunication infrastructure is difficult and costly to maintain. A strong partnership with a highly rated call center will eliminate this cost. Such a working relationship will allow both the organization and customers to enjoy the latest technology without the expense.

What countries are on top of the outsourcing game?

Within the Americas, the United States, followed by Canada, Mexico, Peru and Brazil are the top countries utilizing outsourcing. In the European market, the United Kingdom, Spain, Denmark, the Netherlands and Denmark are the top consumers. The Asian market is lead by Australia, followed by India, Russia, Hong Kong, and Japan. The countries which lead in economies and sales are also the countries which choose to cut their risk and partner with contact centers.

Which way is the contact center going?

The use of contact centers, across many sectors of the economy, is anticipated to grow. Growth is likely particularly in banking and finance services, insurance markets, automotive and aerospace fields, manufacturing and telecommunication. Contact centers are used in almost every field. These are specialty fields and maintaining adequatelytrained staff, who are currently in the fields, can greatly increase cost.

Robotic process automation

Many businesses are looking at robotics and automation to not only reduce costs but to also improve the customer experience. Some sectors are also experiencing a talent shortage, so using robotics can help in this area. For many industries, this will cause a shortage of jobs and place a strain on longstanding relationships. Only the agencies able to afford the expense of robotics will benefit. Utilizing a call center can alleviate this need and worry. The company will already have a cost-effective method in place.

Cloud adoption

Cloud adoption provides a framework for analyzing specific audiences and their role within and without the agency. Each portion is broken down into a perspective, and that perspective is applied to the departments it addresses. Common perspectives include business, people, governance, platform, security and operations. It would be costly and difficult for any organization to properly manage each perspective. Working with a contact center enables perspectives which are not specialties to be outsourced. This reduces costs, increases business and places specialists in each role.

Conclusion

Choosing to work with a contact center can not only save money for a company but also allow for higher quality services performed by experts. Also, the overall risk for the organization decreases as it is no longer liable for each step. Outsourcing such roles to experts create the ultimate customer experience.

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When In Doubt, consult: The Role of Call Center Consulting

Every organization faces the challenge of how to complete work and projects with the staff currently on hand. In many instances, organizations do not have the money to hire additional employees, or hiring a new person is not a sound decision when your team does not anticipate a long-term need for the position.

In such a conundrum, there is no easy answer. How can your organization create and maintain a lean budget that allows for growth and higher profits? The answer is simple: outsource. Rather than waste time and energy, look into contracting a call center consulting group.

These agencies are vetted, have highly trained staff and can provide references for previous work completed. Such a solution would allow you to hire additional staff as needed and maintain a positive employer brand.

Employees would appreciate the support and, in some opportunities, the consulting work may provide training for your permanent staff and increase the overall customer experience.

What Call Center Consulting Covers

The services provided are broad, ranging from support for a small office to expert solutions for Fortune 500 companies. At Call Center Optimization Group (CCOG), we can meet every need an organization may have. The overarching goal is to create a working partnership with each business that is unique to their needs.

We have a highly trained and diverse team of advisors who can easily identify and understand your requirements, creating a package to meet your business needs while remaining within budget.

A few key services include project management and implementation, performance improvement, training and development, workforce and capacity planning, and technology solutions. Instead of working late nights or increasing the overall workload of your staff, seek help from the experts.

The following services are requested often by organizations:

Performance improvement.

Improving employee performance is key to increasing overall profits. But how do you ensure the biggest bang for your buck and know you are hiring a quality trainer? The coaches and trainers at CCOG have hands-on experience as well as quality training.

The different teams within CCOG work together seamlessly, allowing for trainers and coaches to learn what is needed from the consultants who have worked with your staff. Imagine being able to afford customized training support.

Attrition reduction.

Employees sometimes can be the most unreliable resource in your organization. With the unpredictable human nature, illnesses, deaths or unplanned family needs, employees can be continually entering and exiting the workforce.

This revolving door of employees creates an unstable environment in which work is not completed consistently, or with consistent quality and results. By utilizing CCOG, our team of experts can work alongside your staff, learning their positions and cross-training, to cover the period team members are absent.

Maintaining a constant workflow will increase your revenue, profits, promote your brand and enhance the customer experience.

New project implementation.

Every organization faces the continual dilemma of adapting to the changing needs of its customers and remaining relevant or continuing to provide the same services. Implementing new projects requires additional staff, particularly a project manager. Turning to a call center consultant for temporary staffing solutions can work for your organization.

Process improvement.

Maintaining the highest quality services as well as keeping the current best practices can be challenging. For some organizations, you simply cannot afford to have one person dedicated to researching and identifying the improvements needed.

CCOG has staff dedicated to studying current best practices, reviewing your organization and identifying the needed improvements. CCOG can also provide the training required to implement the identified enhancements.

New call center site implementation.

Adding or starting a new business is overwhelming. No matter how well prepared or trained you are, situations and challenges will arise that call for additional staff or subject matter experts.

CCOG can sidestep these challenges by walking alongside you every step of the way. Imagine having a mentor to guide you through the process.

Training and development.

For any business to stay ahead of the curve, continuous staff training and development are necessary. Instead of looking for quality trainers who will take time to acclimate to your culture, you can work with trainers already familiar with industry standards and your business.

Technology solutions.

Technology is costly and difficult for organizations of any size to fund. Technology also depreciates quickly, becoming a liability. Working with a call center consulting company allows you to access the newest technology without straining your budget or investing in hardware that may be outdated in less than a year.

How call center consulting helps

If you have any doubts about the services a call center can provide, keep reading. Call centers provide the extra staff, knowledge, subject matter experts and technology all organizations need to be successful and profitable without adding additional financial burdens.

Setting industry standards. Working within any industry, you want an assurance that your organization is setting standards or keeping up with standard changes. Working with CCOG ensures you will stay on top of the trends in your industry.

Developing strategies and best practices. For an organization to stay current on best practices, it needs to develop and implement strategies. Trust our experts to integrate plans that will help your organization to grow.

Improving existing workflows. Maintaining a continuous workflow ensures an organization’s success and profits. If employee attrition becomes an issue, or if employees are not adequately trained or even recruited, your customers will notice, and your organization will lose business.

Working with a call center consultant ensures your business will grow in an uncertain market. Our experts can help you identify areas of growth and support you throughout the process without lessening your profits.

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Top 10 Ways to Improve Customer Experience In a Call Center

In today’s market, it can be very difficult to find qualified firms to meet your professional needs. Many organizations choose to hire call centers that employ competent and knowledgeable staff. These also function as consulting companies that can meet more needs than just simply answering or making phone calls.

However, learning how to choose the correct call center organization to meet your expectations can be difficult. It is important you do research to ensure you have selected the best service for you.

Representing your business

Retaining your employer brand and your stellar business image is critical in creating a sustainable and profitable business. Countless businesses have used call centers to deal with client or customer issues. This is a great way to create a leaner business model, increase your profits and ensure client needs are handled by highly trained professionals.

Any organization you hire to help with your business becomes your representative and sets not only the tone, but the overall image as well. In today’s market, a company cannot afford to have a poor image as the customer experience is what defines the bottom line.

Because of this, it becomes critical for the success of your business to choose the right partner whose brand of service delivery aligns with the positive image you want to project.

Creating a positive customer experience

According to an article by Joshua March, superior customer service can result in a positive customer experience. Creating repeat business and customer referrals are direct products of creating a positive customer experience.

With highly competitive markets, personalized service is what sets a business apart. Here are 10 ways to set you apart and the key points to look for when seeking call center services for your company.

Minimize on-hold times during calls

Leaving customers on hold for more than two minutes will create a situation where customers feel you do not want to help them. It could also create anger or anxiety, or worse, mistrust. Look for organizations who have highly trained members of its staff who understand the importance of timely responses.

Create a proper system to manage all calls

Answering calls in the order they are received is always ideal. Allowing a phone to ring for more than three times will again create the image you do not value good customer experience. Rather, look for organizations to partner with that have a professional reputation when it comes managing phone calls.

Ensure calling agents are happy

Attitude is everything. Creating a positive customer experience means having highly trained staff who leave their baggage at the door. This is sometimes hard to achieve in a small business. By choosing a call center who has good reviews and specializes in creating a positive employee experience, you will ensure your clients receive the highest care.

Use a customer experience management tool or develop a program to monitor and analyze customer interaction

Feedback will allow you to identify weak areas and provide you with possible solutions. Also, monitoring or recording customer calls for training purposes do not only highlight areas where your business needs improvement but can also serve to illustrate superior customer interactions, creating positive, real-life examples for training.

Ensuring a positive customer experience ensures your business grows and thrives. A customer’s first point of contact with a business typically involves contact with a staff member. If this first experience is negative, the customer will leave.

A great customer experience is when you take it to the next level. A trained staff member recognizes the stress or agitation in a customer’s voice, and not only do they listen and help, but they also go the extra mile to provide the additional relief.

For example, the staff at a highly trained call center consultant company would not only help an angry customer and resolve the issue, but they would also provide a replacement item overnight and call the following day to ensure the item was received and the customer was happy.

Understand and listen to customers’ needs

Listening and hearing are two very different skills. Most people simply want to be heard. Training your assistants to hear clients will solve most problems immediately. Encourage active listening skills, praise high ratings and prioritize listening.

Use innovative solutions

Innovation is everything, no two problems or customers are the same. Therefore, the solutions should never be the same. Empowering your staff to think outside-the-box will not only encourage your staff to strive for creating the perfect customer experience, but you will also allow problems to be solved at the lowest level possible.

Improve overall call center efficiency

A highly efficient and effective call center will have highly trained assistants who understand the power of a positive client experience. Providing staff with the opportunity to use innovative approaches, as well as solving the problem at the lowest level possible, will highly increase the efficiency.

Develop a customer-centric culture

Customers are your business. Without return customers or happy ones, your business will decline. Therefore, everything about your business needs to focus on and revolve around your customers. This means ensuring all partners, staff and any representation of your business understand the value you place on customers.

Reward engaging customers

Staff who are rewarded for exemplifying the desired characteristics to create a positive customer experience will continue to strive for good work and inspire fellow staff. Do not place time limits on staff, instead encourage your employees to take the time necessary to truly meet your client where they are and to provide the service they have come to expect.

Engage through social media

Social media can make or break a business. Ensure your business is present and engaging, find a business to help you properly manage your social media sites. Ask for data from the social media posts. Learn what posts are popular and the best times to post them. Then work with an organization who can help in management.

Customer satisfaction is central. Many businesses simply do not have the staff to provide the highly trained customer experience needed to take their business to the next level. Utilizing the services of highly trained staff through call center consultants will give you the edge you need to ensure positive customer experiences.

Let us help you improve your customer experience

Contact our team at Call Center Optimization Group. We can help you make informed decisions and find services best suited for your company needs.

We will find the right solution to best assist your business sothat you can deliver the best in customer service and satisfaction.

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The Benefits of Using a Call Center

Before we talk about the benefits of using a call center, let’s dig deeper into the challenges that most small businesses have.

Small businesses struggle daily with budgets that do not allow them to provide the services needed, to consistently secure customers. According to Chron, small businesses struggle with:

  1. Employee Turnover.
  2. Financing.
  3. Time Management.
  4. Marketing Costs.
  5. Access To New Technology.

These struggles can prevent a business from establishing a foothold in the market, keeping them from achieving stability and growth. Small businesses, in particular, do not have the financial resources available to them, to employ large workforces or compete with the aggressive, and highly specific marketing strategies of large companies.

A Plausible Solution

Hubspot further highlights the need to create a steady brand while engaging clients. With high employee turnover, the inability to pay comparable to larger businesses and, struggling to maintain a hold in the market, one of the benefits of using a call center is that it can greatly increase stability.

Call centers offer trained staff, to answer customer calls, cold call new customers and provide basic support. By contracting with a call center, a small business can gain a large, knowledgeable staff trained to engage potential customers and help maintain current clients.

In addition, the call center can operate outside of normal business hours, offering higher quality customer service and reaching a larger market.

How Call Center Works

Bizfluent defines the two types of call centers, and the services you can expect to encounter:

Outbound Call Centers & Inbound Call Centers.

Outbound Call Centers

Representatives make calls to potential customers. These calls can be used to acquire new customers or gain important market information. The calls can be in reference to:

  • Selling Items
  • Collecting Bills
  • Taking Surveys
  • Other Customer Contact Related Jobs

Inbound Call Centers

Customers call trained representatives. These representatives can be highly knowledgeable in customer solutions or specialize in handling customer complaints. Businesses can use these calls for:

  • Placing Orders
  • Taking Complaints
  • Offering IT help
  • Answering other service related questions

Call centers prevent businesses from employing trained representatives, who provide direct services to customers, but often do not generate revenue. Utilizing these services also saves businesses the expense of multiple phone lines and costly equipment.

These are just general examples of the benefits you can find in inbound and outbound call centers. Yet, the list of the benefits of using a call center is huge, when it comes to industry specifics, and if you know how to choose the perfect outsourcing solution for your business.

What to Look for in a Call Center

When choosing a call center, it is best you first understand your needs. Start by defining the service you want to be provided, the hours you need the service, and what your budget is. Once you have this information, you are ready to begin the search.

A good place to start is Google or a consumer database. These will provide you with lists of call centers who offer the services you need. It is highly recommendable you call three firms and ask for quotes on the same services. This will allow you to find the perfect fit for your needs, while not exceeding your budget.

Getting multiple bids allow you to learn of other services offered and provide you with a plan to grow.

Conclusion

Operating a successful business means maintaining a lean budget, investing in employees and maintaining enough liquid cash to successfully maintain operations.

Looking for ways to outsource services that will result in a higher quality of services and in savings will allow your business to grow with the changing market. The benefits of using a call center can be huge for your company, no matter what industry it is.

What most people find hard to do, is where to start. Let us help you with that.

Contact Call Center Optimization Group today. A quick discovery call with one of our senior consultants will enable your company to maintain a lean budget.

How Call Center Consulting Services Can Help Your Bottom Line

U.S. companies today lose more than $62 billion annually due to poor customer service, and 33 percent of Americans consider switching companies after just a single instance of poor service.

As Bill Quiseng, an award-winning writer on topics of customer service and leadership, reminds:

No one raves about average and no customer walks into your business, gives you money and then says, “Dissatisfy me, please.”

When it comes to acquiring, retaining and satisfying customers, executives know outstanding customer service plays a big role. Yet these business leaders may not immediately consider using call center consulting services to handle these needs.

Manning the phones with your own staff can take a lot of time and attention away from managing important day-to-day operations. Even as the world advances and becomes more technologically driven, research shows that the high-touch method of voice communication is still the most widely used form of communication for customer service.

Having an experienced and efficient call center, to provide services, to assist in creating and establishing important customer relationships, providing support, and delivering overall customer satisfaction, is not only helpful but can really be very beneficial to the bottom line.

Today, businesses from every vertical are turning to at least one type of call center service, because these allow companies the opportunity to play to their own strengths and concentrate on their core processes.

If you are part of the businesses that have already implemented call center services but you’re not seeing the results you expected, please review our 22 Different Call Center Consulting Services. We are sure we can turnaround your operation’s performance and improve your customer experience.

Additionally, as a crucial component in the customer service process, choosing the perfect call center partner for your business is a must if you want to see the best results possible. Call centers work to be the perfect fit for your business and extension of your brand.

Yet,  not every call center is made the same. There are many call centers out there and most specialize in a specific industry i.e. Pharmaceutical services, Sales, Travel and Leisure, etc.

What are different call center services out there for my business? Here are a couple:

Inbound

Inbound services include taking any or all the incoming phone calls to your business initiated from outside. Call centers providing such services handle workflow that comes in, such as pre-sales questions, product inquiries, order processing, appointment scheduling, customer product inquiries or help desk services.

Inbound services can also handle incoming emails, texts and live chat inquiries regarding topics that range from general questions and clarifications to complaints and grievances.

Outbound

Outbound services don’t take calls coming in but are instead devoted to making calls on behalf of your business.

Most outbound services focus on sales and tasks such as telemarketing. Other outbound calls can be made for lead generation, market research, surveys, updating or verifying information, or even fundraising efforts.

Business Process Outsourcing

Perhaps you need assistance across the board. If you’re looking to delegate your business process to a call center, business process outsourcing (BPO) services provide inbound and outbound as well as other services. There has been a growing popularity for BPO services among C-suite executives.

For big companies, this can be financially advantageous because BPOs are able to handle tasks such as customer care, order fulfillment, collections or email management. These can be customized and help improve existing operations, establish new operations, build and execute service strategies.

Consider Call Center Consulting Services

If you believe your company can benefit from call center consulting services, but you’re not sure what to do next, we can help.

Contact our team at Call Center Optimization Group. We can help you make informed decisions and find services best suited for your company needs.

We will find the right solution to best assist your business sothat you can deliver the best in customer service and satisfaction.

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Call Center Culture Starts from Within

Today, customers are far too intelligent and frugal with their time to be speaking to call center employees who lack knowledge and excitement in their job, due to a poor call center culture.

A call center with a culture lacking in personality, inspiration or simply human touch is no call center at all.

There is a reason the greatest brands in the world have the most loyal customers, it is because that love starts within the company.

One of our clients put her supervisors into our Culture Development and Coaching Contact Series program and saved thousands. She saved thousands because our knowledge-based roadmap guided her supervisors on how to inspire, lead and coach their employees to enjoy the work they do. This and more is what a call center culture emcompasses. 

Inspired employees are much more likely to do an outstanding job than a regular employee, and that has a HUGE impact on the performance of your call center organization.

If results keep you up at night, don’t worry, our platform allows senior leadership to log onto our Coaching Learning Management System and see the whole process from start to finish with a clear line of sight to ensure the culture you want is being created.

Besides having a great call center culture that inspires your employees, you will also need all the technology at your disposal. In call center organizations, it’s of paramount importance, to establish systems that will not only allow your teams to be accountable, and take ownership of every interaction with the customer, but will also streamline the efficiency of your customer service. You have to be aware that…

Technology is Moving Fast, and People are Moving Faster

With Customer Tech at CCOG, we put customer service back in the hands of the customer. We give your customers better control over their customer service by improving your front-end Interactive Voice Response platform.

We also have had great success with online customer web portals, diverting calls and streamlining the efficiency of your customer service, with professionals standing by to help customers at the click of a button.

Our clients have loved our technological implementations on our business model because it helped in establishing a deeper customer connection, and developing that customer loyalty that companies strive hard for.

With the help of technology, to significantly improve your customer service efficiency, and a great call center culture in place, you’re well on your way to becoming one of the top customer service companies.

These are just a few of the many benefits we happily bring to all our call center clients.

Quality is King and Call Center Culture Impacts Conversations

When your call center culture is well established, the customers will also be able to identify this, in every single interaction.

You ask: how is this possible?

It’s really simple: A great call center culture inspires employees. Most of us know how important inspiration can be in everyday life.

In the workplace, as one pundit put it, employees react differently when they encounter a wall. Satisfied employees hold a meeting to discuss what to do about walls. Engaged employees begin looking around for ladders to scale the wall. Inspired employees break right through it.

The quality of the conversations your call center employees have, with customers, is such a vital step in how you create a vibrant and conversational contact center that speaks about your brand.

Like our satisfied clients, you need your customers to feel welcomed and warm. We provide services to ensure that.

We can build a fully customized Call Quality Management and Monitoring program, so you can see how and why your employees are giving the best customer service. Our quality service experts are well equipped, and they understand how the Six Sigma approach can heartily improve defect-reduction activities.

Ensuring that your employees are giving your customers the greatest customer service experience as possible is our greatest priority, and with advanced analytics and reports, you can find trends in your call center’s success.

We are Call Center Optimization Group. You Can Call Us CCOG!

We help industry leaders like yourself set the standard for great call center culture and customer service, and drive the quality well past your competitors on your road to success.

Earl Nightingale, an inspiration to business executives for decades, defines success as, “the progressive realization of a worthy ideal.”

That’s what we do best: help you realize success, your worthy ideal. If your call center is struggling with a mediocre culture that is palpable to the calling customer, or is working hard on improving the quality of your individual customer service, or even looking to implement technology to help streamline the customer service pipeline, we help with all of that. This is what we do best.

At the Call Center Optimization Group, we have over 25 years of experience helping unique business leaders around the world improve their customer service.

Let us help you realize that worthy ideal today. Give us a call at 1-888-650-5880 or get in touch! We look forward to working with you!